Epson WF-2548 User's Guide

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Summary of Contents

Page 1 - WF-2540 User's Guide

WF-2540 User's Guide

Page 2

Image Consists of a Few Dots Only... 256Line of Dots Appears

Page 3 - Contents

4. Select the way you plan to use your scanned image as the Destination setting. (The Resolutionsetting is selected automatically based on the Destina

Page 4

Selecting a Scan Area - Home ModeYou can select a specific area in your preview image to include in your scanned image. You can selectthe entire image

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• Normal preview: Click the Auto Locate icon to create a marquee (dotted line) on the previewimage.102

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2. Do the following, as necessary, to work with the selected scan area:• If the marquee is correct, continue with the next step.• To move the marquee,

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• Normal preview: To create additional marquees (up to 50), click the Copy Marquee icon tocopy the existing marquee and paste it on the preview image.

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Dust RemovalRemoves dust marks from your originals automatically.Text EnhancementSharpens the appearance of letters in text documents.Auto Area Segmen

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3. Do the following, as necessary, to work with the selected scan area:• To move the marquee, click inside the scan area and drag the marquee where yo

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4. To create a scanned image size that is not available in the Target Size list, click the Customizeoption.5. Name the custom size, enter the size, cl

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2. Select the Document Type setting that matches your original, such as Reflective for documents orphotos.3. Select the Document Source setting indica

Page 13

Environmental Specifications ... 273Interface

Page 14 - Product Basics

Scan Resolution GuidelinesRelated tasksSelecting Scan File SettingsAvailable Document Source Settings - Professional ModeYou can select these Document

Page 15 - Changing LCD Screen Language

1. Do one of the following to select your scan area in the Preview image:• Normal preview: Click the Auto Locate icon to create a marquee (dotted line

Page 16

2. Do the following, as necessary, to work with the selected scan area:• If the marquee is correct, continue with the next step.• To move the marquee,

Page 17 - Product Parts Locations

• Normal preview: To create additional marquees (up to 50, if available), click the CopyMarquee icon to copy the existing marquee and paste it on the

Page 18 - Product Parts - Top and Front

DescreeningRemoves the ripple pattern that might appear in subtly shaded image areas, such as skin tones. Thisoption improves results when scanning ma

Page 19 - 5 ADF output tray

ThresholdAdjusts the level at which black areas in text and line art are delineated, improving text recognition inOCR (Optical Character Recognition)

Page 20 - 3 Control panel

3. Do the following, as necessary, to work with the selected scan area:• To move the marquee, click inside the scan area and drag the marquee where yo

Page 21 - Product Parts - Inside

4. To create a scanned image size that is not available in the Target Size list, click the Customizeoption.5. Name the custom size, enter the size, cl

Page 22 - Product Parts - Back

• Trimming: Turns automatic image cropping on or off.• Unlock icon: Unlocks the width/height proportions of the scanned image size so you can adjustit

Page 23 - The Sleep Timer

• Fax: 200 dpiParent topic: Selecting Epson Scan SettingsSelecting Scan File SettingsYou can select the location, name, and format of your scan file o

Page 25

1. Do one of the following to select the folder in which you want to save your scanned image:• Click the button for one of the displayed folders.• Cli

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PRINT Image Matching II (*.jpg or *.tif)File formats that include Epson PRINT Image Matching II data for enhanced quality and a wider colorrange (does

Page 27 - Using Epson Remote Print

4. Select the Scan Mode setting indicating where you placed your original (if available). Select anyother scan settings as necessary.5. Select the fol

Page 28 - Using AirPrint

Your scanned file is saved in the folder you selected.Available Scan Settings - Mac OS X Image CaptureParent topic: ScanningAvailable Scan Settings -

Page 29 - Using Google Cloud Print

3. Select the scan mode you want to use.4. Select the scan settings for your scan.5. Preview your image.6. When you finish selecting all your settings

Page 30

9. Click OK.Epson Scan scans your document and you see this window:10. Choose one of the following options on the screen:• If you are scanning only on

Page 31

Related tasksSelecting the Scan ModeSelecting Scan File SettingsRelated topicsStarting a ScanSelecting Epson Scan SettingsRestoring Photo Colors as Yo

Page 32 - Loading Paper

Related topicsStarting a ScanSelecting Epson Scan SettingsConvert Scanned Documents to Editable Text (OCR)You can scan a document and convert the text

Page 33

3. Select the language used in the document you are going to scan as the Document Languagesetting.4. Click either the Scan to Other Formats icon or th

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Your document is scanned and processed into editable text, then you see the Save As window.10. Select a name and a file format for your document and c

Page 35 - Loading Paper for Photos

WF-2540 User's GuideWelcome to the WF-2540 User's Guide.13

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3. Open the Get Images From pop-up menu and select your product.4. Select the language used in the document you are going to scan as the Document Lang

Page 37

You see the Save Converted File As window:8. Click the Save button.The file is saved and then opened in an application associated with the file type y

Page 38 - Loading Envelopes

FaxingSee these sections to fax using your product.Note: This product allows you to store names, telephone numbers, and fax data in its memory evenwhe

Page 39

1. Connect the phone cable to your telephone wall jack and to the LINE port on your product.Note: If you have a DSL or ISDN connection, you must conne

Page 40

1 Telephone wall jack2 DSL filter3 DSL modemISDN connection (one phone number)134

Page 41 - Paper Loading Capacity

1 ISDN wall jack2 Terminal adapter or ISDN routerISDN connection (two phone numbers)135

Page 42 - Available EPSON Papers

1 ISDN wall jack2 Terminal adapter or ISDN router136

Page 43

2. If you are connecting a telephone or answering machine to your product using a second phonecable, remove the cap from the EXT port on your product.

Page 44 - Paper or Media Type Settings

3. Connect the second phone cable to your telephone or answering machine and to the EXT port onyour product.Note: If you connect an answering machine

Page 45 - Paper Type Settings - Copying

Setting Up Fax FeaturesBefore faxing with your product, set up your fax header and select the fax features you want to use.Note: If you leave your pro

Page 46

Product BasicsSee these sections to learn about the basic features of your product.Setting Up the Control PanelProduct Parts LocationsScanning, Copyin

Page 47

1. Press the Menu button.2. Press the up or down arrow buttons to select Printer Setup and press the OK button.You see this screen:3. Press the up or

Page 48

3. Press the up or down arrow buttons to select Date/Time and press the OK button.You see this screen:4. Press the up or down arrow buttons to select

Page 49

7. Use the number buttons on the control panel to enter the current time, select AM or PM if youselected a 12-hour time format, then press the OK butt

Page 50 - Scanning

5. Press the up or down arrow buttons to select Header and press the OK button.6. Press the OK button to select Fax Header.You see this screen:7. Use

Page 51 - Copying Documents or Photos

• Press the arrow buttons to highlight a character or a function button displayed on the keypad. Thenpress the OK button to select it.• To change the

Page 52

4. Press the up or down arrow buttons to select Send Settings or Receive Settings and press the OKbutton.5. Press the up or down arrow buttons to chan

Page 53 - Paper Size Settings - Copying

4. Press the up or down arrow buttons to select Communication and press the OK button.5. Press the up or down arrow buttons to change any of the avail

Page 54 - Copying ID Cards

5. Press the up or down arrow buttons to select one of the available reports and press the OK button.Note: If you select Fax Log, additionally select

Page 55

3. Press the up or down arrow buttons to select one of the available options and press the OK button.You see a confirmation screen.4. Select Yes or No

Page 56 - Parent topic: Copying

Setting Options DescriptionLast Transmission On Error Prints a report on the last transmitted fax only if a faxReport error occurs (default setting).O

Page 57 - Printing From a Computer

3 The Fax button4 The LCD screen5 The arrow buttons and the OK button6 The number pad7 The Redial/Pause button8The Stop/Reset button9 The WiFi light10

Page 58

Setting Options DescriptionDRD All If you are using a Distinctive Ring Service on yourphone line, your telephone company can assign twoSingleor more p

Page 59

Fax Report OptionsSelect the fax report or list you want to print.Fax LogView or print a report on recent fax transmissions.Last TransmissionPrint a r

Page 60

1. Do one of the following:• Windows 8: Navigate to the Start screen.• Windows (other versions): Click or Start > Programs or All Programs > EPS

Page 61

4. Select Fax Settings.5. Follow the prompts that appear on the screen to enter your fax header information and select yourfax settings.Note: For deta

Page 62

3. Select your FAX product in the Printer list.4. Select Fax Settings.5. Follow the prompts that appear on the screen to enter your fax header informa

Page 63

Creating Speed Dial List EntriesPrinting Your Speed Dial ListCreating Group Dial List EntriesPrinting Your Group Dial ListParent topic: Setting Up Spe

Page 64

5. Select the number you want to use for the fax number you are adding and press the OK button.6. Use the numeric buttons on the control panel to ente

Page 65

10. Do the following as necessary:• To create additional entries, select Create and repeat the steps above.• To edit an existing entry, press the up o

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5. Select Speed Dial List and press the OK button.6. Press one of the Start buttons to print the report.Parent topic: Setting Up Speed/Group Dial List

Page 67

2. Press the Menu button.3. Press the up or down arrow buttons to select Group Dial Setup and press the OK button.4. Press the up or down arrow button

Page 68

3. Press the up or down arrow buttons to select Language and press the OK button.4. Press the up or down arrow buttons to select a language and press

Page 69

7. Select Done and press the OK button.You see a screen similar to this:8. Press the up or down arrow buttons to highlight the speed dial entry you wa

Page 70

2. Press the Fax button.3. Press the Menu button.4. Press the up or down arrow buttons to select Fax Report and press the OK button.You see this scree

Page 71 - Printing with Mac OS X

Setting Up Speed/Group Dial Lists Using the Fax Utility - WindowsYou can set up your speed dial and group dial lists using the FAX Utility for Windows

Page 72

4. Select Speed Dial/Group Dial List.You see this window:163

Page 73

5. Select an empty entry and click the icon.Note: To edit an entry, select it and click the icon. To delete an entry, select it and click theicon.6. D

Page 74

Setting Up Speed/Group Dial Lists Using the Fax Utility - Mac OS XYou can set up your speed dial and group dial lists using the FAX Utility. The utili

Page 75

5. To add an entry, double-click an empty entry.Note: To edit an entry, select it and change the information. To delete an entry, select it and presst

Page 76

Sending Faxes Using the Fax Utility - WindowsSending Faxes Using the Fax Utility - Mac OS XParent topic: FaxingSending Faxes from the Product Control

Page 77

3. Do one of the following:• Use the numeric keypad to enter the fax number. You can enter up to 64 characters.• Press the Redial/Pause button to redi

Page 78 - Managing Color - Mac OS X

3. Press the Speed Dial/Group Dial button. If you want to select a group dial entry, press thebutton twice.4. Select the speed dial or group dial entr

Page 79

3. Press the up or down arrow buttons to select Sound and press the OK button.4. Press the up or down arrow buttons to select the Off setting and pres

Page 80

3. Dial the fax number from the connected telephone.You see this screen:4. Using your product control panel, select Send and press the OK button.Note:

Page 81

Note: You can only send faxes in black-and-white when you use this option.1. Place your original on the product for faxing.2. Press the Fax button.3.

Page 82

After scanning your originals, your product dials the number and sends the fax.Note: If the number is busy or there is a communication problem, your p

Page 83

7. Press the Start B&W button. If prompted, select where you placed your document (AutomaticDocument Feeder or scanner glass).Note: To cancel faxi

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2. Select your product with the FAX option as the printer.3. To change the Paper Size, Orientation, Color, Image Quality, or Character Density setting

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6. Enter your sender information so that recipients can identify the origin of the fax. Then click OK tosave the sender information.7. Add a cover she

Page 86

1. Open the file you want to fax.2. Select the print command in your application.Note: You may need to select a print icon on your screen, the Print o

Page 87

7. Do one of the following to choose your recipient:• Select a name or group from the Recipient List.• Enter a name, company, and fax number and click

Page 88

9. Select the Color and Image Quality settings you want to use for your fax.10. Click Fax.Parent topic: Sending FaxesReceiving FaxesSee these sections

Page 89 - Selecting Epson Scan Settings

Note: Do not turn the product off while it is receiving a fax. Otherwise, the fax transmission will be lost.Parent topic: Receiving FaxesReceiving Fax

Page 90

Product Parts - Top and Front1 Edge guide2 Sheet feeder3 Paper support4 Feeder guard5 Output tray6 Paper stopper18

Page 91

2. If you hear a fax tone, select the Receive option and press the OK button.Note: Leave the answered call active as you receive the fax transmission.

Page 92

Using USB Flash Drives With Your ProductFollow the instructions here to work with a USB flash drive inserted into your product.Inserting a USB Flash D

Page 93 - Scanning in Office Mode

Setting Up File Sharing for File Transfers From Your ComputerBefore you transfer files from a computer to a USB flash drive inserted into the USB port

Page 94

2. Insert a flash drive into the USB port on the front of your product.3. Do one of the following to access your flash drive files from your computer:

Page 95

Replacing Ink CartridgesWhen an ink cartridge is expended, you need to replace it.You may also need to replace a cartridge that is more than six month

Page 96

Note: The display is different depending on which ink cartridges are low or expended, if any.Displayed ink levels are approximate.3. Do one of the fol

Page 97

2. Replace or reinstall any ink cartridge indicated on the screen.Note: Depending on the color of the expended cartridge and how you are printing, you

Page 98 - Scanning in Home Mode

4. Deselect the See Low Ink Reminder alerts checkbox at the bottom of the screen.5. To disable promotional offers, deselect the Display Epson Offers c

Page 99

Related topicsPrinting With Black Ink and Expended Color CartridgesChecking Cartridge Status with Mac OS XYou can check your cartridge status using a

Page 100

3. Do the following as necessary:• To update the ink cartridge status, click Update.• Replace or reinstall any ink cartridge indicated on the screen.N

Page 101

1 ADF cover2 Automatic Document Feeder (ADF)3 ADF edge guide4 ADF input tray5 ADF output tray19

Page 102

Related tasksRemoving and Installing Ink CartridgesRelated topicsPrinting With Black Ink and Expended Color CartridgesPurchase Epson Ink CartridgesYou

Page 103

Removing and Installing Ink CartridgesMake sure you have your replacement cartridges handy before you begin. You must install newcartridges immediatel

Page 104

2. Lift up the scanner unit.Caution: Do not move the print head by hand; otherwise, you may damage your product. Do nottouch the flat white cable insi

Page 105

3. Squeeze the tab on the cartridge and lift the cartridge straight up to remove it.Note: Dispose of used cartridges carefully. Do not take the used c

Page 106

Warning: If ink gets on your skin, wash it thoroughly with soap and water. If ink gets into your eyes,flush them immediately with water. If ink gets i

Page 107 - Scanning in Professional Mode

6. Remove the yellow tape from the side of the cartridge.Caution: Do not remove any other labels or seals, or ink will leak.7. Insert the new cartridg

Page 108

8. Lower the scanner unit.9. Press the OK button.The print head moves to its home position and the printer starts charging the ink. This takes about90

Page 109

Related tasksPlacing Originals on the Scanner GlassReplacing Ink Cartridges Using a Computer UtilityYou can use the Ink Cartridge Replacement utility

Page 110

2. Click the Ink Cartridge Replacement icon and follow the on-screen instructions to replace your inkcartridges as necessary.Parent topic: Replacing I

Page 111

Parent topic: Replacing Ink CartridgesPrinting With Expended Color Cartridges - WindowsIf you see a message during printing telling you that you can t

Page 113

1 Document cover2 Scanner glass3 Control panel4 USB port for external devicesParent topic: Product Parts Locations20

Page 114

2. If you see a message telling you that you can temporarily print with only black ink, click the Deleteicon to cancel your print job.Mac OS X 10.8: C

Page 115

11. Select Print Settings from the pop-up menu.12. Select Plain Paper/Bright White Paper or Envelope as the paper type setting.13. Select the Grayscal

Page 116

Parent topic: Replacing Ink Cartridges202

Page 117

Adjusting Print QualityIf your print quality declines, you may need to run a utility to clean or align the print head.If running these utilities does

Page 118 - Scan Resolution Guidelines

1. Load a few sheets of plain paper in the product.2. Press the Menu button.3. Press the up or down arrow buttons to select Maintenance and press the

Page 119 - Selecting Scan File Settings

6. Check the printed pattern to see if there are gaps in the lines.Print head is cleanPrint head needs cleaning7. Do one of the following:• If there a

Page 120

8. Follow the instructions on the screen to clean the print head, check the nozzles, and repeat theprocess as necessary.If you don’t see any improveme

Page 121

4. Click Print.5. Check the printed pattern to see if there are gaps in the lines.Print head is clean207

Page 122 - 6. Click Scan

Print head needs cleaning6. If there are no gaps, click Finish.If there are gaps or the pattern is faint, clean the print head.Parent topic: Print Hea

Page 123 - Scanning Special Projects

Print Head CleaningIf print quality has declined and the nozzle check pattern indicates clogged nozzles, you can clean theprint head.Note: You cannot

Page 124

Product Parts - Inside1 Scanner unit2 Ink cartridge holder in home positionParent topic: Product Parts Locations21

Page 125

4. Press the up or down arrow buttons to select Head Cleaning and press the OK button.You see this screen:5. Press the OK button to begin the cleaning

Page 126

7. Press one of the Start buttons to run a nozzle check to confirm that the print head is clean.If you don’t see any improvement after cleaning the pr

Page 127

4. Click Start to begin the cleaning cycle.The power light flashes throughout the cleaning cycle and stays on when the cleaning cycle isfinished.Cauti

Page 128

Print head needs cleaning• If there are no gaps, click Finish.• If there are gaps or the pattern is faint, click Clean to clean the print head again.I

Page 129

Related topicsReplacing Ink CartridgesPrint Head AlignmentIf your printouts become grainy or blurry, you notice misalignment of vertical lines, or you

Page 130

4. Press the up or down arrow buttons to select Head Alignment and press the OK button.You see this screen:5. Press one of the Start buttons to print

Page 131 - 8. Click the Save button

Parent topic: Print Head AlignmentAligning the Print Head Using a Computer UtilityYou can align the print head using a utility on your Windows compute

Page 132

5. Check the printed pattern and follow the instructions on the screen to choose the numberrepresenting the best printed pattern for each set.• After

Page 133 - DSL connection

2. Use the product control panel to make a copy, but without placing a document on the scanner glass.3. Check the back of the ejected paper to see if

Page 134 - 3 DSL modem

Cleaning and Transporting Your ProductSee these sections if you need to clean or transport your product.Cleaning Your ProductTransporting Your Product

Page 135 - 1 ISDN wall jack

Product Parts - Back1 AC inlet2 LINE port3 USB port4 EXT port5 LAN portParent topic: Product Parts LocationsScanning, Copying, and Faxing from the Con

Page 136

6. Open the ADF cover and use a soft, dry, lint-free cloth (microfiber is recommended) to clean therollers and the interior of the ADF.220

Page 137

7. Clean the outer case and control panel with a soft, dry, lint-free cloth. Do not use liquid or chemicalcleansers.Parent topic: Cleaning and Transpo

Page 138

Caution: Do not place tape on the white flat cable inside the product; otherwise, you may damageyour product.4. Lower the scanner unit.5. Remove all t

Page 139 - Setting Up Fax Features

Solving ProblemsCheck these sections for solutions to problems you may have using your product.Checking for Software UpdatesProduct Status MessagesRun

Page 140

Related tasksChanging Automatic Update OptionsProduct Status MessagesYou can often diagnose problems with your product by checking the messages on its

Page 141

Related referencesPaper Jam ProblemsDocument Jams in the Automatic Document FeederWhere to Get HelpRelated tasksConnecting a Telephone or Answering Ma

Page 142

7. Do the following, depending on the results of the product check:• If the page prints and the nozzle check pattern is complete, the product is opera

Page 143

You see this screen:3. Press the up or down arrow buttons to select one of these options and press the OK button.• Fax Send/Receive Settings: Restores

Page 144

Parent topic: Solving ProblemsNoise After Ink InstallationIf you hear noises from your product after installing ink, check the following:• The first t

Page 145

Control Panel Setup ProblemsIf you have problems setting up the control panel, try these solutions:• To view LCD screen text in a different language,

Page 146

• Your product works like a copy machine too. You can place a photo or document on the scannerglass, or load pages in the automatic document feeder (A

Page 147

• You may need to disable the firewall and any anti-virus software on your wireless router or accesspoint.• Check to see if access restrictions, such

Page 148

Related conceptsWhen to Uninstall Your Product SoftwareProduct Does Not Appear in Mac OS X Printer WindowIf your product does not appear in the Mac OS

Page 149

• If you are connecting the product via EpsonNet Setup and the WiFi light on your product is not solidgreen , make sure your product software was inst

Page 150

Parent topic: Solving Network ProblemsRelated topicsScanningPrinting a Network Status SheetYou can print a network status sheet to help you determine

Page 151

Related conceptsPrint Head CleaningPrint Head Nozzle CheckProduct Makes Noise When It Sits for a WhileYour product is performing routine maintenance.

Page 152

Related referencesPaper Jam ProblemsDocument Jams in the Automatic Document FeederPaper Loading CapacityRelated topicsLoading PaperPaper Jam ProblemsI

Page 153

4. Remove any jammed paper or torn pieces.236

Page 154

Caution: Do not touch any buttons on the control panel while your hands are inside the product.5. Lower the scanner unit.6. Follow the steps on the LC

Page 155

1 ADF cover2 Paper feederCaution: Do not remove paper jammed inside the ADF without opening the cover or you coulddamage the ADF.4. Leave the ADF cove

Page 156

1 ADF cover2 Paper feeder5. Remove any jammed paper or torn pieces.239

Page 157

3. Press the up or down arrow buttons to select Sleep Timer and press the OK button.You see this screen:4. Press the up or down arrow buttons to selec

Page 158

6. Lower the paper feeder (but don't close the ADF cover).7. Raise the ADF input tray.8. Carefully remove any jammed paper.9. Lower the ADF input

Page 159

Caution: Make sure you do not load the ADF beyond its capacity for your paper size. Also make surethe originals you load are not bent, folded, or curl

Page 160

Nothing PrintsIf you have sent a print job and nothing prints, try these solutions:• Make sure your product is turned on.• Make sure any interface cab

Page 161

Product Icon Does Not Appear in Windows TaskbarIf you do not see your product icon in the Windows taskbar, first try restarting your computer. If that

Page 162

Related topicsReplacing Ink CartridgesPrinting is SlowIf printing becomes slow, try these solutions:• Make sure your system meets the requirements for

Page 163 - You see this window:

Selecting Basic Print Settings - Mac OS XSolving Page Layout and Content ProblemsCheck these sections if you have problems with the layout or content

Page 164

Related tasksSelecting Basic Print Settings - WindowsSelecting Basic Print Settings - Mac OS XBlank Pages PrintIf blank pages print unexpectedly, try

Page 165

Related topicsLoading PaperBorder Appears on Borderless PrintsIf you see a border on borderless prints, try these solutions:• Make sure you are printi

Page 166 - Sending Faxes

• Windows 7: Click and select Devices and Printers. Right-click your product name, select Seewhat's printing, and select your product name again,

Page 167

Slanted PrintoutIf your printouts are slanted, try these solutions:• Slide the edge guide against the edge of the paper.• Select a higher print qualit

Page 168

1. Right-click the product icon in the Windows taskbar and select Printer Settings.2. Click the Maintenance tab and select Printer and Option Informat

Page 169

• Make sure the paper type setting matches the type of paper you loaded.• Make sure you loaded the printable side of the paper correctly for your prod

Page 170

• If you print on both sides of a sheet of paper, smudges may appear on the reverse side of heavilysaturated or dark images. If one side of a sheet wi

Page 171

• Make sure your paper is not damp, curled, old, or loaded incorrectly in your product.• Align the print head.• Clean the paper path.Parent topic: Sol

Page 172

Print Head AlignmentRelated tasksSelecting Basic Print Settings - WindowsSelecting Additional Layout and Print Options - WindowsSelecting Basic Print

Page 173

Solving Scanning ProblemsCheck these solutions if you have problems scanning with your product.Scanning Software Does Not Operate CorrectlyCannot Star

Page 174

Windows 8: Navigate to the Start screen and select EPSON Scan Settings. Make sure the correctConnection setting is selected, then click the Test butto

Page 175

Scanned Image Colors Do Not Match Original ColorsScan Area is Not Adjustable in Thumbnail PreviewScanned Image Edges are CroppedParent topic: Solving

Page 176

Straight Lines in an Image Appear CrookedIf straight lines in an original appear crooked in a scanned image, make sure to place your originalstraight

Page 177

• Brightness• Histogram Adjustment• Check the brightness and contrast settings of your computer monitor.Parent topic: Solving Scanned Image Quality Pr

Page 178 - Receiving Faxes

Check the color matching and color management capabilities of your computer, display adapter, and thesoftware you are using to see if they are affecti

Page 179 - Receiving Faxes Manually

3. Select the time period you want as the Sleep Timer setting.4. Click Apply.5. Close the Printer Settings window.Parent topic: The Sleep TimerEpson C

Page 180

Cannot Send or Receive FaxesCannot Receive Faxes with a Telephone Connected to Your ProductParent topic: Solving ProblemsCannot Send or Receive FaxesI

Page 181 - Removing a USB Flash Drive

Related tasksReceiving Faxes Automatically (Auto Answer)Connecting a Telephone or Answering MachinePrinting Fax ReportsSelecting Fax Communication Set

Page 182

When to Uninstall Your Product SoftwareIf you have a problem that requires you to uninstall and re-install your software, follow the instructions fory

Page 183

5. Do one of the following to uninstall Epson Scan, then follow any on-screen instructions:• Windows 8, Windows 7, or Windows Vista: Select EPSON Scan

Page 184 - Replacing Ink Cartridges

Internet SupportVisit Epson's support website at www.epson.com/support (U.S.) or www.epson.ca/support (Canada) forsolutions to common problems. Y

Page 185

Technical SpecificationsThese sections list the technical specifications for your product.Note: Epson offers a recycling program for end of life produ

Page 186

Windows System RequirementsTo use your product and its software, your computer should use one of these Microsoft operatingsystems:• Windows 8• Windows

Page 187 - Related tasks

Related referencesPaper Loading CapacityScanning SpecificationsScanner type Flatbed, colorPhotoelectric device CISEffective pixels 10,200 × 14,040 pix

Page 188

Parent topic: Technical SpecificationsFax SpecificationsFax type Black-and-white and color fax capabilitySupport line Household phone lineSpeed Up to

Page 189

Single-sheetsSize A4 (8.3 × 11.7 inches [210 × 297 mm])4 × 6 inches (102 × 152 mm)5 × 7 inches (127 × 178 mm)A6 (4.1 × 5.8 inches [105 × 148 mm])A5 (5

Page 190 - Purchase Epson Ink Cartridges

Using Epson Email PrintWith Epson Email Print, you can print from any device that can send email, such as your smartphone,tablet, or laptop. Just acti

Page 191

Single sheets1 Top: 0.12 inch (3 mm) minimum2 Left: 0.12 inch (3 mm) minimum3 Right: 0.12 inch (3 mm) minimum4 Bottom: 0.12 inch (3 mm) minimumEnvelop

Page 192 - 2. Lift up the scanner unit

1 Left: 0.12 inch (3 mm) minimum2 Bottom: 0.20 inch (5 mm) minimum3 Top: 0.20 inch (5 mm) minimum4 Right: 0.83 inch (21 mm) minimumParent topic: Techn

Page 193

Dimension SpecificationsHeightStored: 8.7 inches (221 mm)Printing: 11.5 inches (291 mm)Width Stored: 15.4 inches (392 mm)Printing: 15.4 inches (392 mm

Page 194

Environmental SpecificationsTemperature Operating: 50 to 95 ºF (10 to 35 ºC)Storage: –4 to 104 ºF (–20 to 40 ºC)1 month at 104 ºF (40 ºC)Humidity Oper

Page 195

Wireless Communication Infrastructure modemodeAd hoc modeEthernet standard IEEE802.3i/uIEEE802.3az (the connected device should comply withIEEE802.3az

Page 196

NoticesCheck these sections for important notices about your product.Note: Epson offers a recycling program for end of life products. Please go to www

Page 197

The telephone company may make changes in its facilities, equipment, operations or procedures thatcould affect the operation of the equipment. If this

Page 198

interference to radio or television reception. However, there is no guarantee that interference will notoccur in a particular installation. If this eq

Page 199

Software NoticesOPEN SOURCE SOFTWARE LICENSE1. This printer product includes open source software programs listed in Section 6) according to thelicens

Page 200

netbase-4.29psmisc-21.5readline-libs-5.0sysvinit-2.86udev-0.093udhcp 0.9.8cvs20050124-5util-linux-2.12usb8786GNU LGPLThis printer product includes the

Page 201

3. Obtain the email address and optional access key of the Epson product you want to use for printing,and enter this address during Remote Print setup

Page 202

This printer product includes the open source software programs which apply the Berkeley SoftwareDistribution License ("BSD Programs").The l

Page 203 - Adjusting Print Quality

This printer product includes the open source software program "ARC4" which applies the terms andconditions provided by owner of the copyrig

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Copyright NoticeAll rights reserved. No part of this publication may be reproduced, stored in a retrieval system, ortransmitted in any form or by any

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THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND, EXPRESS,IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY

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Using Google Cloud PrintWith a Google Account, you can print from your Apple or Android device to your Epson wireless product.You can also print from

Page 207 - Print head is clean

ContentsWF-2540 User's Guide...

Page 208

Selecting Wireless Network Settings From the Control PanelYou can select or change wireless network settings using your product control panel.To insta

Page 209 - Print Head Cleaning

4. Enter your wireless password (or network name and then password).• Press the arrow buttons to highlight a character or a function button displayed

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Loading PaperBefore you print, load paper for the type of printing you will do.Loading Paper for DocumentsLoading Paper for PhotosLoading EnvelopesPap

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2. Raise the paper support and its extension, pull out the output tray, then raise the paper stopper.3. Slide the edge guide to the left.33

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4. Insert paper, glossy or printable side up and short edge first, against the right side. If you areinserting a stack of paper, fan the sheets first

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Parent topic: Loading PaperRelated referencesPaper Loading CapacityLoading Paper for PhotosYou can print photos on a variety of paper types and sizes.

Page 214 - Print Head Alignment

2. Raise the paper support and its extension, pull out the output tray, then raise the paper stopper.3. Slide the edge guide to the left.36

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4. Insert paper, glossy or printable side up and short edge first, against the right side. If you areinserting a stack of paper, fan the sheets first

Page 216

Loading EnvelopesYou can print on plain paper envelopes in this size: No. 10 (4.1 × 9.5 inches [105 × 241 mm]).1. Flip the feeder guard forward.38

Page 217 - Cleaning the Paper Path

2. Raise the paper support and its extension, pull out the output tray, then raise the paper stopper.3. Slide the edge guide to the left.39

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Paper or Media Type Settings ... 44Placing Or

Page 219 - Cleaning Your Product

4. Load up to 10 envelopes against the right side. Load them printable side up and flap edge left.5. Slide the edge guide against the envelopes, but n

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Paper Loading CapacityPaper type Loading capacityPlain paper - Letter (8.5 × 11 inches Approximately 100 sheets *[216 × 279 mm]) or A4 (8.3 × 11.7 inc

Page 221 - Transporting Your Product

Available EPSON PapersYou can purchase genuine Epson ink and paper at Epson Supplies Central at www.epson.com/ink3(U.S. sales) or www.epson.ca (Canadi

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Paper Type Size Part number Sheet countEpson Premium Photo Paper 4 × 6 inches (102 × 152 mm) S041808 40GlossyS041727 1005 × 7 inches (127 × 178 mm) S0

Page 223 - Solving Problems

• Epson Premium Photo Paper Semi-glossBorderless Paper Sizes• 4 × 6 inches (102 × 152 mm)• 5 × 7 inches (127 × 178 mm)• 8 × 10 inches (203 × 254 mm)•

Page 224 - Product Status Messages

Parent topic: Loading PaperRelated referencesPaper Type Settings - Copying45

Page 225 - Running a Product Check

Placing Originals on the ProductFollow the instructions here to place your original documents or photos on the product.Caution: Do not place anything

Page 226

2. Place your original facedown on the scanner glass with the top facing as shown. Slide the original tothe edges of the indicated corner.Note: You ca

Page 227 - Solving Setup Problems

1. Slide the ADF edge guide outward.2. Fan your stack of originals and tap them gently on a flat surface to even the edges.48

Page 228 - Noise After Ink Installation

3. Insert the originals into the ADF faceup and top-edge first. The ADF light on the control panel turnson.4. Slide the ADF edge guide against the ori

Page 229 - Solving Network Problems

Color Matching and Color Options - Mac OS X ... 79Selecting Printing Preferences

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Related topicsCopyingScanning50

Page 231 - Cannot Print Over a Network

CopyingSee the information here to copy documents or photos using your product.Note: Copies may not be exactly the same size as your originals.Copying

Page 232 - Cannot Scan Over a Network

4. To print more than one copy, press the up or down arrow buttons to select the number (up to 99).5. If you need to adjust the darkness of your copy,

Page 233 - Solving Copying Problems

Paper type loaded Paper Type settingPlain paper Plain PaperEpson Bright White PaperEpson Presentation Paper MatteEpson Photo Quality Self-adhesive She

Page 234 - Solving Paper Problems

Copying OptionsSelect the copying options you want to use for your copies.Note: Not all options or settings may be available, depending on other copyi

Page 235 - Paper Jam Problems

1. Load plain paper in one of these sizes: Letter (8.5 × 11 inches [216 × 279 mm]) or A4 (8.3 × 11.7inches [210 × 297 mm]).Note: Load only the recomme

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Note: To cancel printing, press the Stop/Reset button.Parent topic: CopyingRelated topicsLoading PaperPlacing Originals on the Product56

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Printing From a ComputerBefore printing from your computer, make sure you have set up your product and installed its softwareas described on the Start

Page 238 - 2 Paper feeder

2. Select the print command in your application.Note: You may need to select a print icon on your screen, the Print option in the File menu, oranother

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5. If you are printing a borderless photo, select Borderless. You can click Settings to accessadditional options for borderless printing.Note: You mus

Page 240 - 7. Raise the ADF input tray

Available Scanned File Types and Optional Settings... 120Scanning with Mac OS X 10.6/10.7/1

Page 241 - Paper Ejection Problems

Paper or Media Type SettingsRelated tasksPrinting Your Document or Photo - WindowsSelecting Double-sided Printing Settings - WindowsPrint Quality Opti

Page 242 - Nothing Prints

Note: Some options may be pre-selected or unavailable, depending on other settings you have chosenor if you are accessing the product over a network o

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5. Print a test copy of your double-sided document to test the selected settings.6. Follow any instructions displayed on the screen during printing.No

Page 244 - Printing is Slow

1. To change the size of your printed document or photo, select the Reduce/Enlarge Documentcheckbox and select one of these sizing options:• Select th

Page 245 - Too Many Copies Print

4. To add a header or footer to your document, select Header/Footer, then select Settings tocustomize the text and location.5. Select any of the Addit

Page 246 - Incorrect Margins on Printout

Color ControlsLets you select a Color Mode setting, individual settings for Brightness, Contrast, Saturation, andDensity, and individual color tones.

Page 247 - Incorrect Characters Print

Header/Footer Settings - WindowsYou can select any of the Header/Footer Settings options to add headers or footers when you print. Theitems are availa

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2. Place your cursor over one of the Printing Presets to view its list of settings.3. Use any of the available options on the screen to control your p

Page 249 - Slanted Printout

2. Click OK or Print to start printing.Parent topic: Printing with WindowsSelecting Default Print Settings - WindowsWhen you change your print setting

Page 250 - Blurry or Smeared Printout

3. Select the print settings you want to use as defaults in all your Windows programs.4. Click OK.These settings are now the defaults selected for pri

Page 251

Printing Your Group Dial List... 160Setting Up Speed/G

Page 252 - Grainy Printout

You see the maintenance options:4. Select the language you want to use as the Language setting.5. Click OK to close the printer software window.The pr

Page 253 - Incorrect Colors

3. Do one of the following:• To change how often the software checks for updates, select a setting in the Check every menu.• To disable the automatic

Page 254 - Solving Scanning Problems

Selecting Basic Print Settings - Mac OS XSelect the basic settings for the document or photo you want to print.1. Open a photo or document for printin

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Note: The print window may look different, depending on the version of Mac OS X and theapplication you are using.5. Select the Copies and Pages settin

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7. Select any application-specific settings that appear on the screen, such as those shown in the imageabove for the Preview application.8. Select Pri

Page 257 - Image is Too Dark

10. Select the Print Quality setting you want to use.11. Select any of the available print options.Print Quality Options - Mac OS XPrint Options - Mac

Page 258 - Image is Scanned Upside-Down

ExpansionIf you selected a borderless paper size setting, this option adjusts the image expansion settings tocontrol printing at the edges of borderle

Page 259 - Solving Faxing Problems

Note: You can reduce or enlarge the size of the printed image by selecting Paper Handling from thepop-up menu and selecting a scaling option.Parent to

Page 260 - Cannot Send or Receive Faxes

Managing Color - Mac OS XYou can adjust the Color Matching and Color Options settings to fine-tune the colors in your printout, orturn off color manag

Page 261

Color Matching and Color Options - Mac OS XYou can select from these settings on the Color Matching and Color Options menus.Color Matching SettingsEPS

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Printing With Expended Color Cartridges - Windows... 199Printing With Expended Color C

Page 263 - Where to Get Help

3. Select Driver.You see this screen:4. Select any of the available printing preferences.5. Click OK.Printing Preferences - Mac OS XParent topic: Prin

Page 264

Warning NotificationsLets you choose whether or not to receive warning notifications from the printer software when ink islow.Parent topic: Selecting

Page 265 - Technical Specifications

2. Select the following options as necessary:Mac OS X 10.5/10.6/10.7:• To cancel printing, click the print job and click the Delete icon.• To pause a

Page 266 - Printing Specifications

Cancelling Printing Using a Product ButtonIf you need to cancel printing, press the Stop/Reset button on your product.Parent topic: Printing From a Co

Page 267 - Scanning Specifications

ScanningYou can scan original documents or photos and save them as digital files.Starting a ScanSelecting Epson Scan SettingsScanning with Mac OS X 10

Page 268 - Paper Specifications

3. Press the up or down arrow buttons to select a scan option and press the OK button.• Scan to USB Device saves your scan file on a USB flash drive a

Page 269 - Printable Area Specifications

4. To scan to your computer, you first need to select how you connected your product to yourcomputer:• If your product is connected directly to your c

Page 270

Scan to USB Device Available options DescriptionsettingContrast –4 to +4 Press the arrow buttons to decreaseor increase image contrastDocument Orienta

Page 271 - Ink Cartridge Specifications

• Mac OS X: Open the Applications folder, open the Epson Software folder, and double-click theEPSON Scan icon.Note: With Mac OS X 10.6, 10.7, or 10.8,

Page 272 - Electrical Specifications

Parent topic: Starting a ScanRelated tasksScanning with Mac OS X 10.6/10.7/10.8 Using Image CaptureRelated topicsSelecting Epson Scan Settings89

Page 273 - Interface Specifications

Printing a Network Status Sheet... 233Solving Copying P

Page 274

Starting a Scan from a Scanning ProgramYou can start Epson Scan from a scanning program to select scan settings, scan, and open the scannedimage in th

Page 275 - FCC Compliance Statement

Note: Epson Scan may start in a mode other than Home Mode when you first access it.Parent topic: Starting a ScanRelated tasksScanning with Mac OS X 10

Page 276

Related topicsSelecting Epson Scan SettingsSelecting Epson Scan SettingsAfter starting Epson Scan, you can select settings in various modes to customi

Page 277

Parent topic: Selecting Epson Scan SettingsRelated tasksScanning in Home ModeScanning in Office ModeScanning in Professional ModeScanning in Office Mo

Page 278 - Software Notices

2. Select the Image Type setting that matches your original.3. Select the Document Source setting indicating where you placed your original.Note: If y

Page 279

5. Select the Resolution setting you want to use for your scan.6. Click the Preview button.Epson Scan previews your original and displays the result i

Page 280

Selecting a Scan Area - Office ModeYou can select a specific area in your preview image to include in your scanned image. You can selectthe entire ima

Page 281 - Trademarks

2. Do the following, as necessary, to work with the selected scan area:• If the marquee is correct, continue with the next step.• To move the marquee,

Page 282 - Copyright Notice

Unsharp MaskMakes the edges of certain image areas clearer. Turn off this option to leave softer edges.DescreeningRemoves the ripple pattern that migh

Page 283 - Copyright Attribution

2. Select the Document Type setting that matches your original, such as Photograph or Text/LineArt.3. Select the Image Type setting that matches your

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