SPECIAL TERMS & CONDITIONS VENDOR NAME :
VENDOR NUMBER: -
ITB NO. : 12-R-2242115 PAGE 4
INVITATION TO BID OPEN DATE : 08/09/12 TIME: 10:00 AM
RETURN DATE: 08/08/12 TIME: 5:00 PM
VENDOR REGISTRATION AND FEE PAYMENT ONLINE
EFFECTIVE SEPTEMBER 1, 2010, VENDORS MUST REGISTER ONLINE TO RECEIVE
NOTIFICATION OF BIDS. GO TO WWW.PURCHASING.ALABAMA.GOV TO REGISTER.
BIDS WILL NOT BE ACCEPTED FROM NON-REGISTERED VENDORS FOR BIDS ISSUED
AFTER SEPTEMBER 1, 2010. A VENDOR'S REGISTRATION MUST BE MAINTAINED
THROUGHOUT THE LIFE CYCLE OF AN AWARDED CONTRACT, TO INCLUDE RENEWAL
PERIODS. AT THE TIME OF REGISTRATION, VENDOR MUST PAY A BIENNIAL
REGISTRATION FEE. PAYMENT MUST BE MADE BY CREDIT CARD, DEBIT CARD,
OR BY ELECTRONIC CHECK. VENDOR NUMBER SUBMITTED ON BID RESPONSE MUST
MATCH VENDOR REGISTRATION OR THE BID WILL BE REJECTED.
INTENT TO AWARD
EFFECTIVE MAY 1, 2008, THE STATE OF ALABAMA - DIVISION OF PURCHASING
WILL ISSUE AN 'INTENT TO AWARD' BEFORE A FINAL AWARD IS MADE. THE
'INTENT TO AWARD' WILL CONTINUE FOR A PERIOD OF FIVE (5) CALENDAR
DAYS, AFTER WHICH A PURCHASE ORDER WILL BE PRODUCED. UPON FINAL
AWARD, ALL RIGHTS TO PROTEST ARE FORFEITED. A DETAILED EXPLANATION
OF THIS PROCESS MAY BE REVIEWED IN THE ALABAMA ADMINISTRATIVE CODE -
CHAPTER 355-4-1(14).
ALTERNATE BID RESPONSE
UNLESS STATED ELSEWHERE IN THIS INVITATION-TO-BID (ITB) THE STATE OF
ALABAMA WILL ACCEPT AND EVALUATE ALTERNATE BID SUBMITTALS ON ANY
ITB'S. ALTERNATE BID RESPONSES WILL BE EVALUATED ACCORDING TO THE
REQUIREMENTS AS ALL OTHER RESPONSES TO THIS ITB.
INTERNET WEBSITE LINK'S
INTERNET AND/OR WEBSITE LINKS WILL NOT BE ACCEPTED IN BID RESPONSES
AS A MEANS TO SUPPLY ANY REQUIREMENTS STATED IN THIS ITB (INVITATION-
TO-BID).
PRODUCT DELIVERY, RECEIVING AND ACCEPTANCE
IN ACCORDANCE WITH THE UNIVERSAL COMMERCE CODE (CODE OF ALABAMA,
TITLE 7), AFTER DELIVERY, THE STATE OF ALABAMA HAS THE RIGHT TO
INSPECT ALL PRODUCTS BEFORE ACCEPTING. THE STATE WILL INSPECT
PRODUCTS IN A REASONABLE TIMEFRAME. SIGNATURE ON A DELIVERY DOCUMENT
DOES NOT CONSTITUTE ACCEPTANCE BY THE STATE. THE STATE WILL ACCEPT
PRODUCTS ONLY AFTER SATISFACTORY INSPECTION.
SALES TAX EXEMPTION
PURSUANT TO THE CODE OF ALABAMA, 1975, TITLE 40-23-4 (A) (11), THE
STATE OF ALABAMA IS EXEMPT FROM PAYING SALES TAX. AN EXEMPTION LETTER
WILL BE FURNISHED UPON REQUEST.
INVOICES
INQUIRIES CONCERNING PAYMENT AFTER INVOICES HAVE BEEN SUBMITTED ARE
TO BE DIRECTED TO THE RECEIVING AGENCY, NOT THE DIVISION OF PURCHASING
BID RESPONSES AND BID RESULTS
UNEVALUATED BID RESPONSES (NOT BID RESULTS) ARE AVAILABLE ON OUR WEB
SITE AT WWW.PURCHASING.ALABAMA.GOV. BID RESULTS WILL BE MADE AVAILABLE
FOR REVIEW IN THE DIVISION OF PURCHASING OFFICE, BUT ONLY AFTER THE
BID HAS BEEN AWARDED. WE DO NOT FAX OR MAIL COPIES OF BID RESULTS.
IF A VENDOR WISHES TO REVIEW BID RESULTS IN OUR OFFICE, THEY SHOULD
FAX THEIR REQUEST TO REVIEW THE BID TWO DAYS IN ADVANCE TO THE "BID
REVIEW CLERK" AT (334) 242-4419. BE SURE TO REFERENCE THE BID NUMBER.
FOREIGN CORPORATION - CERTIFICATE OF AUTHORITY
(165 pages)
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