SPECIAL TERMS & CONDITIONS VENDOR NAME :
VENDOR NUMBER: -
ITB NO. : 12-R-2242115 PAGE 5
INVITATION TO BID OPEN DATE : 08/09/12 TIME: 10:00 AM
RETURN DATE: 08/08/12 TIME: 5:00 PM
ALABAMA LAW PROVIDES THAT A FOREIGN CORPORATION (AN OUT-OF-STATE
COMPANY/FIRM) MAY NOT TRANSACT BUSINESS IN THE STATE OF ALABAMA UNTIL
IT OBTAINS A CERTIFICATE OF AUTHORITY FROM THE SECRETARY OF STATE.
SECTION 10-2B-15.01, CODE OF ALABAMA 1975. TO OBTAIN FORMS FOR A
CERTIFICATE OF AUTHORITY, CONTACT THE SECRETARY OF STATE, CORPORATIONS
DIVISION, (334) 242-5324. THE CERTIFICATE OF AUTHORITY DOES NOT KEEP
THE VENDOR FROM SUBMITTING A BID.
BID IDENTIFICATION
REFERENCE PAGE 2, ITEM 2. DUE TO THE POSTAL SERVICE PUTTING BAR CODE
LABELS ON ENVELOPES, IT CONCEALS THE BID NUMBER AND DATE IF THE VENDOR
HAS WRITTEN THEM OTHER THAN THE LOWER LEFT CORNER, THEREFORE THE BID
WOULD BE REJECTED FOR NOT BEING PROPERLY IDENTIFIED.
AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 (ARRA)
COMPLIANCE WITH THE REPORTING REQUIREMENTS OF THE AMERICAN RECOVERY
AND REINVESTMENT ACT OF 2009 (ARRA): WHEN THE SELECTED VENDOR IS
NOTIFIED BY THE PROCURING AGENCY THAT SPECIFIC PURCHASES ARE BEING
PAID WITH ARRA OR STIMULUS FUNDS, THE VENDOR SHALL COMPLY WITH THE
ARRA REPORTING REQUIREMENTS DEFINED BY THE FEDERAL OMB. THE PROCURING
AGENCY IS RESPONSIBLE FOR INFORMING THE AWARDED VENDOR AS SOON AS THE
AGENCY IS AWARE THAT ARRA OR STIMULUS FUNDS ARE BEING USED TO PURCHASE
ITEMS OR SERVICES AWARDED BY THE ITB AND WHETHER TO REPORT THE
INFORMATION TO THE PROCURING AGENCY OR DIRECTLY TO THE FEDERAL
GOVERNMENT. THE PROCURING AGENCY MAY NOTIFY THE VENDOR AT THE TIME
THE PURCHASE ORDER IS PROCESSED, BY CHANGE ORDER, E-MAIL OR LETTER.
THE VENDOR SHALL PROVIDE THE REQUESTED REPORT INFORMATION AS
REQUIRED BY LAW.
AWARD:
AWARD WILL BE BY INDIVIDUAL ITEM, OR GROUPS OF ITEMS (IF INDICATED)
TO THE LOWEST RESPONSIBLE BIDDER MEETING ALL SPECIFICATIONS.
DEFAULT:
WHEN A VENDOR DEFAULTS ON A CONTRACT/PURCHASE ORDER, THE STATE CAN
PROCURE THE GOODS OR SERVICES FROM OTHER SOURCES AND HOLD THE VENDOR
RESPONSIBLE FOR ANY EXCESS IN PRICE/HANDLING. THE VENDOR MAY BE
BARRED FROM BIDDING FOR AN INDETERMINATE PERIOD.
FREIGHT:
BID IS F.O.B. DESTINATION. ANY FREIGHT CHARGES MUST BE INCLUDED IN
THE BID PRICES. DO NOT INCLUDE FREIGHT AS A SEPARATE LINE ITEM.
NON-APPROPRIATION OF FUNDS:
CONTINUATION OF ANY AGREEMENT BETWEEN THE STATE AND A BIDDER BEYOND A
FISCAL YEAR IS CONTINGENT UPON CONTINUED LEGISLATIVE APPROPRIATION OF
FUNDS FOR THE PURPOSE OF THIS BID AND ANY RESULTING AGREEMENT. NON-
AVAILABILITY OF FUNDS AT ANY TIME SHALL CAUSE ANY AGREEMENT TO BECOME
VOID AND UNENFORCEABLE AND NO LIQUIDATED DAMAGES SHALL ACCRUE TO THE
STATE AS A RESULT. THE STATE WILL NOT INCUR LIABILITY BEYOND THE
PAYMENT OF ACCRUED AGREEMENT PAYMENT.
MANUFACTURER, STOCK/MODEL NUMBERS:
AT THE END OF EACH ITEM WHERE SPACES ARE MARKED "MFR" AND "NO.", THE
VENDOR IS TO INDICATE THE MANUFACTURER & ALL STOCK/MODEL NUMBERS
NECESSARY TO COMPLETE EACH UNIT AS SPECIFIED.
DESCRIPTIVE LITERATURE:
THE BRANDS AND MODEL NUMBERS REFERENCED PROVIDE A LEVEL OF QUALITY,
AND UNLESS OTHERWISE SPECIFIED, ARE NOT RESTRICTIVE. VENDORS BIDDING
ALTERNATE ITEMS MUST PROVIDE COMPLETE DESCRIPTIVE/TECHNICAL LITERATURE
FOR CONSIDERATION AND EVALUATION WITH THEIR BID, AND WITH THE BID COPY
PER ITEM NUMBER 6 ON PAGE 2. REFERENCE TO LITERATURE WITH A PREVIOUS
(165 pages)
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